Hosting an offsite Christmas function is rapidly becoming a popular choice, particularly mid to large sized companies. Choosing an outside function venue can be fun and a break for employees and managers alike to enjoy themselves in a casual environment. However, this also requires choosing a venue that has experience coordinating corporate events. If you’re the one in charge of planning the event, you’re going to need plenty of time to do so.
The first thing you’ll need is a date (or a couple of dates) in mind. Everything that comes next will depend upon the date you select. When looking at function venues to host your event, it’s important that you’re able to tell them the date or date range that you’d like. You’ll also need a rough estimate of how many people you expect to attend. A good estimate is usually sixty percent of all employees who are notified.
Have a good idea of what you’ll need. You may not know everything that goes into planning an event of this magnitude, but knowing a few of the “must haves” on your list can help your planner at the venue coordinate those things as well as give you suitable suggestions.
When deciding on the details of the celebration, you need to take into account the type of party you’d like to have. If you decide to provide food or appetizers, you need to take into account the dietary needs of the employees. Sending out a quick email and asking people to respond with their dietary preferences can be exceedingly helpful in having a good idea of what types of special considerations you’ll need to take into account.
The decision of whether or not to serve alcohol can be tricky. Most people would never expect a full bar at a corporate function, but serving beer and wine in addition to non-alcoholic fair can be a nice touch.
Decorations can be fun and give it more of a festive feel rather than corporate function. Having a theme can make selecting decorations easier. Your function venue can help you coordinate the set up and take down of décor or even help you come up with a theme.
The same dress code that applies in an office usually applies at an offsite event. Usually nothing less than business casual, however, if the party has a theme, then it could be fun for people to dress within the theme.
Part of planning a successful Christmas party consists of having a program or outline of planned activities. If you’ll be playing games and giving away prizes, you’ll need to plan where those things fit. Awards are usually preceded by dinner. Plan accordingly and make sure guest speakers, presenters, and leaders are all notified well in advance.
Favours as a “thank you” gift are a great idea. They’re more cost-effective than buying a full-blown gift and will definitely put a smile on your employees’ faces.
Whether you’re a corporate event planning veteran or rookie, working with function venues that can coordinate with you and have experience can help make the event a smash
Getting out of the office for meetings can be productive and refreshing, see how the right function venues can work for your next event and how to show your employees appreciation.