A GUIDE TO CORPORATE EVENT BUDGETS
A Guide to Corporate Event Budgets. Planning a corporate event in Melbourne? There are a lot of details to take into account, not the least of which is the budget!
You’d be amazed by how high the costs can rise if you’re not careful, so here are the most important items on your budget: A Guide to Corporate Event Budgets
Always book the venue first, as this is usually the costliest expense. You may need permits or a license. And you’ll definitely need to consider the rental fee.
Are you renting tables, chairs, heating/cooling units, fans, lighting/smoke machines, tents, props, or other furniture.
DECOR AND SUPPLIES
Balloons, candles, flowers, specialty linens, tablecloths, chair covers, signs, props, paper supplies. Writing implements, and centerpieces must all be included in your budget.
This should include both on-site transportation–meaning moving equipment and personnel around the venue. As well as the transportation of guests to and from airports, hotels, and homes. Don’t forget about accommodations for any guests visiting from out of town.
Are you hiring a speaker, a comedian, a DJ, a live band, a celebrity, models, show-girls, etc.? That will all need to be factored into your budget.
Are you going to serve a breakfast, lunch, or dinner, or just go with tea and coffee service? Do you plan to make refreshments available throughout. Serve drinks at happy hour, or open the bar at the end of the night? Don’t just count on the food and drink costs, but also the cost of bartenders, servers, cooks, and caterers. Plus, there is the cost of plates, silverware, cups, and other dining necessities.
You’ll need to make sure you have proper waste disposal facilities, which includes bathrooms, sinks, trash disposal, recycling bins, and a crew to setup and clean up.
Video cameras, photographers, video players, TVs, projectors, screens, and microphones will all cost, so don’t forget to include these audio visual items into your budget.
Marketing the event will cost as well, so budget for TV spots, radio spots, magazine/newspaper ads, online ads, street signs, banners, and other promotional items.
You’ll need staff on hand to help manage the event security. People to organise and coordinate the event, registration personnel, hosts and hostesses, and public relations managers.
Overhead lights, stage lights, mood lights, strobe lights, and other special lights. Will need to be purchased or rented, along with extension cords.
GIFTS AND TAKE AWAYS
Giving people a token gift to take home with them is a good way to keep the corporate event fresh. In their mind for days or weeks to come, so consider promotional mugs, T-shirts, and other gifts to give your guests.
Be smart and use a Guide to Corporate Event Budgets. These are the MOST important things, but there are so many more costs you will need to factor in when planning your big corporate event. Be smart with your planning and let Red Scooter help!
ABOUT THE AUTHOR
WHY IS RED SCOOTER MELBOURNE’S MOST POPULAR WAREHOUSE VENUES FOR EVENTS?
It boils down to one simple thing: our mothers raised us right!
Our mums taught us to:
Be considerate of others and their things
Treat others like we want to be treated
Go the extra mile to make people happy
Thanks to these simple life lessons, Red Scooter has made it a point to go above and beyond to give each customer EXACTLY what they want.
THERE’S NO PARTY LIKE A RED SCOOTER PARTY!
An award-winning venue, with flexible style, unique décor, and tip-top service.
Creative and professional event planners who work with you to create a function that will blow your guests away with fun and entertainment.
Top-quality catering and service, from signature cocktails to on trend food carts.
If you want only the best for your events in Melbourne, you should make Red Scooter your first choice.
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LOOKING FOR MORE?
The A Guide to Corporate Event Budgets ideas listed here are only a sample of what Red Scooter The Unique Events Venue can provide at our New York inspired warehouse venues. We can tailor any function package to suit your needs – and this is only limited by your imagination. We specialize in making every occasion a unique experience – from your guests arrival to the last dance we will help bring your dreams to life at Red Scooter.
Visit us just outside of Melbourne’s CBD, and talk with our professional event planners to see how our award-winning event planning service can help you create the function of your dreams! Your satisfaction is our guarantee, and we’ll take all of the stress off your plate – freeing you up to enjoy the celebration you deserve.
Our convertible warehouse chic event space allows you to put your best event forward. With modern, customisable venues for up to 380 people. Each of our venues lends itself as a blank canvas for you to fully customise.
OUR FOOD CART BROCHURE
Learn about the latest trends in event catering
AND OUR HISTORY OF EXCELLENCE
Red Scooter is proud of its achievement being voted the Best Function Venue according to Restaurant and Catering Victoria. We have also been commended as The Sustainable Business Award from the Environmental Protection Agency for our responsible environmental practices.
“WE STRIVE FOR A NEW YORK VIBE – AN EXCITING, COLOURFUL, SPARKLING MELTING POT OF CULTURES, CUISINE AND DÉCOR…”
Eammon Hamilton – Director of First Impressions
QUESTIONS TO ASK WHEN CORPORATE EVENT PLANNING When corporate event planning, you can’t just focus on the activities and seminars that will be held during the event. You’ve got to think about all the “behind the scenes” details that are necessary for making the corporate event a success. WHEN LOOKING AT CORPORATE EVENT VENUE’S HERE…