Day-of-Event Corporate Event Checklist

Melbourne Events Venue | Corporate Events | Day-of-Event Corporate Event Checklist

DAY-OF-EVENT CORPORATE EVENT CHECKLIST

Planning a big corporate event can be a monumental task, but thankfully you’ve got a team to work with you. With so many people planning the event, it can be hard to be certain everything is in the right place at the right time. Use our Day-of-Event Corporate Event Checklist and you wont go wrong.

Day of Event Corporate Event Checklist

Day of Event Corporate Event Checklist

HERE IS A CHECKLIST FOR YOU TO MKE SURE THAT THINGS ARE RUNNING SMOOTHLY DURING THE EVENT

Has the inventory, equipment, and all supplies been delivered?

Are all the conference offices set up?

Has the staff been briefed on responsibilities, scheduling, and tasks?

Have you gone over the events of the day with your staff?

Have all VIP arrangements been sorted?

Are all the activities rooms set up?

HAVE YOU WALKED THROUGH THE VENUE TO PERSONALLY EXAMINE?

Room sizes?

Proper seating arrangements?

Style of rooms?

Fire exits?

Stage setups?

Loading and unloading docks?

Availability of power/plugs?

Secure storage areas?

IS YOUR REGISTRATION DESK

Aware of how your guests will be signing in?

Preparing the badges and registration lists?

Informed on the process of cancellations, payments, deposits, and refunds?

HAVE YOU CHECKED EACH ROOM’S

Catering?

Linens?

Liquor?

Menu?

Theme setup?

Premium items?

Staff?

Layout?

HAVE YOU CONFIRMED THE ATTENDANCE OF THE

Photographer?

Videographer?

Technical support staff?

IS THE SPONSOR TABLE SET UP?

IS THERE AN INFORMATION TABLE AVAILABLE FOR GUESTS WHO MAY HAVE QUESTIONS?

FOR YOUR OUT OF TOWN ATTENDEES, HAVE YOU CONFIRMED

Itineraries?

Hotel reservations?

Flight times?

Maps to and from venues?

Gifts and Tote Bags?

Transportation?

Post-Event Mailings?

Day-of-Event Corporate Event Checklist

Day-of-Event Corporate Event Checklist

HAVE YOU CONFIRMED YOUR ENTERTAINMENT? THIS INCLUDES

DJ

Band (type:                 )

Mood music during Happy Hour

Magician?

Clowns?

MC?

Special presenters?

IS YOUR AUDIOVISUAL EQUIPMENT SET UP PROPERLY? HAVE YOU TESTED IT PERSONALLY?

ARE THE DECERATIONS SET UP? DO YOU HAVE

A sign-in sheet/board?

Centerpieces?

Backdrops?

Ceiling decorations?

Easels?

Directional Signs?

Seating Cards?

Welcome Signs?

Entrance Piece at the door of the venue?

Balloons/Bouquets?

Buffet décor and signage?

Area outside of lobby?

A lot goes into planning a big corporate event, and you don’t want anything to get forgotten. The checklist above will help you to make sure that everything is taken care of, and you can be 100% certain that your event goes smoothly thanks to all of your preparation. Day-of-Event Corporate Event Checklist

You’ll definitely need some help pulling off a corporate event, but that’s where we come in! At Red Scooter, we excel at turning a formal event into something fun and alive for your guests. Our team of expert event planners is the best at what they do, which is why we’re one of the top Melbourne corporate event venues. Come on down to our offices, and see just what makes Red Scooter so special! Once you see what we can do, you’ll definitely want our help to make your event come alive.

 

ABOUT THE AUTHOR

WHY IS RED SCOOTER MELBOURNE’S MOST POPULAR WAREHOUSE VENUES FOR EVENTS?

It boils down to one simple thing: our mothers raised us right!

Our mums taught us to:

Be considerate of others and their things

 Treat others like we want to be treated

 Go the extra mile to make people happy

Thanks to these simple life lessons, Red Scooter has made it a point to go above and beyond to give each customer EXACTLY what they want.

THERE’S NO PARTY LIKE A RED SCOOTER PARTY!

An award-winning venue, with flexible style, unique décor, and tip-top service.

Creative and professional event planners who work with you to create a function that will blow your guests away with fun and entertainment.

Top-quality catering and service, from signature cocktails to on trend food carts.

If you want only the best for your events in Melbourne, you should make Red Scooter your first choice.

OUR AWARD WINNING VENUE IS AVAILABLE FOR YOUR EXCLUSIVE USE

LOOKING FOR MORE?

The Day-of-Event Corporate Event Checklist ideas listed here are only a sample of what Red Scooter The Unique Events Venue can provide at our New York inspired warehouse venues. We can tailor any function package to suit your needs – and this is only limited by your imagination. We specialize in making every occasion a unique experience – from your guests arrival to the last dance we will help bring your dreams to life at Red Scooter.

 Visit us just outside of Melbourne’s CBD, and talk with our professional event planners to see how our award-winning event planning service can help you create the function of your dreams! Your satisfaction is our guarantee, and we’ll take all of the stress off your plate – freeing you up to enjoy the celebration you deserve.

 Our convertible warehouse chic event space allows you to put your best event forward. With modern, customisable venues for up to 380 people. Each of our venues lends itself as a blank canvas for you to fully customise.

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OUR FOOD CART BROCHURE

Learn about the latest trends in event catering

AND OUR HISTORY OF EXCELLENCE

Red Scooter is proud of its achievement being voted the Best Function Venue according to Restaurant and Catering Victoria. We have also been commended as The Sustainable Business Award from the Environmental Protection Agency for our responsible environmental practices.

“WE STRIVE FOR A NEW YORK VIBE – AN EXCITING, COLOURFUL, SPARKLING MELTING POT OF CULTURES, CUISINE AND DÉCOR…”

Eammon Hamilton – Director of First Impressions

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