Tips from Professional Corporate Event Planners

TIPS FROM PROFESSIONAL CORPORATE EVENT PLANNERS

Planning corporate events in Melbourne requires a lot of attention to detail, as these events are a big deal use these tips from professional corporate event planners. Not only do they represent the face of your company, but they’re a necessary part of your professional operations.

Here are some tips from our professional event planners to help you pull off a successful corporate event:

SET A BUDGET BUT PREPARE FOR THE UNEXPECTED

You need to know how much you can afford to spend, and then set aside a bit extra to cover the cost of the unexpected problems that ALWAYS arise.

BOOK WELL IN ADVANCE

Many of the best corporate event venues in Melbourne book months or even years in advance, particularly the more popular ones. If you know you’ve got a corporate event coming up this year, start looking into venues well ahead of time. It’s the only way you can be certain you get the right event venue.

MAKE COPIES OF EVERYTHING

No matter how unimportant a document may seem, it will be very important once you lose it. Make copies of every seating chart, itinerary, schedule, guest presentation, and contract that you have, and keep a backup handy just in case you misplace it. Better safe than sorry! Tips from Professional Corporate Event Planners.

GIVE GUESTS AMPLE TIME TO RSVP

Not all of your guests can drop everything to attend a corporate event, so you need to give them time to figure out their schedules. For internal corporate events, give your employees at least 1 month’s notice. For big corporate events with outside guests, two or three months is a better timeframe.

AVOID SCHOOL HOLIDAYS

Make sure that your corporate event is planned well away from any holidays, and avoid scheduling events during the months of the year when your employees would go on vacations.

WORK EARLY IN THE WEEK

If you’re doing a single-day event, schedule it for Thursday or Friday. If it’s a multi-day event, try starting it on Monday or Tuesday to make it easier for your attendees to fit into their schedules. Tips from Professional Corporate Event Planners.

ELEGANCE OVER THEME

This isn’t a birthday party or a school formal, but it’s a high class corporate event. You want things to look elegant, and that elegance is far more important than any theme. If you can fit in a theme, great, but don’t make it the focus of the event.

ALWAYS HAVE A BACK UP PLAN

If it rains, if there is a fire, if the event cannot be held at the Melbourne corporate event venue of your choice, or if any number of exigent circumstances crop up, you need to be ready to go to Plan B. Make sure to have Plans B through D just in case!

DONT FORGET THE EXTRAS

Things like transportation, parking, catering, coffee service, and rooming may not be important to you, but to your guests they can make or break the event.

Planning a big corporate event is hard, but thankfully you’ve got Melbourne’s premier event planning team on your side. With Red Scooter’s team and our amazing corporate event venue, everything at your event will be just right!

ABOUT THE AUTHOR

WHY IS RED SCOOTER MELBOURNE’S MOST POPULAR WAREHOUSE VENUES FOR EVENTS?

It boils down to one simple thing: our mothers raised us right!

Our mums taught us to:

Be considerate of others and their things

 Treat others like we want to be treated

 Go the extra mile to make people happy

Thanks to these simple life lessons, Red Scooter has made it a point to go above and beyond to give each customer EXACTLY what they want.

THERE’S NO PARTY LIKE A RED SCOOTER PARTY!

An award-winning venue, with flexible style, unique décor, and tip-top service.

Creative and professional event planners who work with you to create a function that will blow your guests away with fun and entertainment.

Top-quality catering and service, from signature cocktails to on trend food carts.

If you want only the best for your events in Melbourne, you should make Red Scooter your first choice.

OUR AWARD WINNING VENUE IS AVAILABLE FOR YOUR EXCLUSIVE USE

LOOKING FOR MORE?

The Tips from Professional Corporate Event Planners ideas listed here are only a sample of what Red Scooter The Unique Events Venue can provide at our New York inspired warehouse venues. We can tailor any function package to suit your needs – and this is only limited by your imagination. We specialize in making every occasion a unique experience – from your guests arrival to the last dance we will help bring your dreams to life at Red Scooter.

 Visit us just outside of Melbourne’s CBD, and talk with our professional event planners to see how our award-winning event planning service can help you create the function of your dreams! Your satisfaction is our guarantee, and we’ll take all of the stress off your plate – freeing you up to enjoy the celebration you deserve.

 Our convertible warehouse chic event space allows you to put your best event forward. With modern, customisable venues for up to 380 people. Each of our venues lends itself as a blank canvas for you to fully customise.

OUR FOOD CART BROCHURE

Learn about the latest trends in event catering

AND OUR HISTORY OF EXCELLENCE

Red Scooter is proud of its achievement being voted the Best Function Venue according to Restaurant and Catering Victoria. We have also been commended as The Sustainable Business Award from the Environmental Protection Agency for our responsible environmental practices.

“WE STRIVE FOR A NEW YORK VIBE – AN EXCITING, COLOURFUL, SPARKLING MELTING POT OF CULTURES, CUISINE AND DÉCOR…”

Eammon Hamilton – Director of First Impressions