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Day-of-Event Corporate Event Checklist

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Planning a big corporate event can be a monumental task, but thankfully you’ve got a team to work with you. With so many people planning the event, it can be hard to be certain everything is in the right place at the right time.

Day-of-Event Corporate Event Checklist  Venue Melbourne - Red Scooter Unique Events Venue

Day of Event Corporate Event Checklist

Here is a checklist for you to make sure that things are running smoothly during the event:

  • Has the inventory, equipment, and all supplies been delivered?
  • Are all the conference offices set up?
  • Has the staff been briefed on responsibilities, scheduling, and tasks?
  • Have you gone over the events of the day with your staff?
  • Have all VIP arrangements been sorted?
  • Are all the activities rooms set up?
  • Have you walked through the venue to personally examine:
    • Room sizes?
    • Proper seating arrangements?
    • Style of rooms?
    • Fire exits?
    • Stage setups?
    • Loading and unloading docks?
    • Availability of power/plugs?
    • Secure storage areas?
  • Is your registration desk:
    • Aware of how your guests will be signing in?
    • Preparing the badges and registration lists?
    • Informed on the process of cancellations, payments, deposits, and refunds?
  • Have you checked each room’s:
    • Catering?
    • Linens?
    • Liquor?
    • Menu?
    • Theme setup?
    • Premium items?
    • Staff?
    • Layout?
  • Have you confirmed the attendance of the:
    • Photographer?
    • Videographer?
    • Technical support staff?
  • Is the sponsor table set up?
  • Is there an information table available for guests who may have questions?
  • For your out of town attendees, have you confirmed:
    • Itineraries?
    • Hotel reservations?
    • Flight times?
    • Maps to and from venues?
    • Gifts and Tote Bags?
    • Transportation?
    • Post-Event Mailings?
Day-of-Event Corporate Event Checklist  Venue Melbourne - Red Scooter Unique Events Venue

Corporate Event Checklist

  • Have you confirmed your entertainment for the evening? This includes
    • DJ
    • Band (type:                 )
    • Mood music during Happy Hour
    • Magician?
    • Clowns?
    • MC?
    • Special presenters?
  • Is your audiovisual equipment set up properly? Have you tested it personally?
  • Are the decorations set up? Do you have:
    • A sign-in sheet/board?
    • Centerpieces?
    • Backdrops?
    • Ceiling decorations?
    • Easels?
    • Directional Signs?
    • Seating Cards?
    • Welcome Signs?
    • Entrance Piece at the door of the venue?
    • Balloons/Bouquets?
    • Buffet décor and signage?
    • Area outside of lobby?

A lot goes into planning a big corporate event, and you don’t want anything to get forgotten. The checklist above will help you to make sure that everything is taken care of, and you can be 100% certain that your event goes smoothly thanks to all of your preparation.

You’ll definitely need some help pulling off a corporate event, but that’s where we come in! At Red Scooter, we excel at turning a formal event into something fun and alive for your guests. Our team of expert event planners is the best at what they do, which is why we’re one of the top Melbourne corporate event venues. Come on down to our offices, and see just what makes Red Scooter so special! Once you see what we can do, you’ll definitely want our help to make your event come alive.