Corporate Event Venue – Questions to ask
When planning a corporate event, you can’t just focus on the activities and seminars that will be held during the event. You’ve got to think about all the “behind the scenes” details that are necessary for making the event a success.
When looking at an event venue, here are a few questions you need to ask:
Where will vendors load and unload into your corporate event venue? If you’re hiring outside catering, equipment, or entertainment, you’ll need someplace where the vendors can load and unload. You don’t want to occupy the front entrance, so make sure the venue has a loading dock or back way in for the vendors.
How will the setup be handled at your corporate event venue? Perhaps the layout of the rooms will be changed from one day to the next, or even one event to the next. Maybe you’re going to transform the primary meeting room into a luncheon hall for a midday meal. Whatever the case, you need to find out how the venue is going to handle all the required moving and changing that goes into the setup.
Where can items be stored at your corporate event venue? You will always need storage space for empty boxes, containers, banners, handouts, and the hundreds of other things required for a successful event. Make sure the storage space is located for convenient access, but it can be securely locked for maximum safety.
Where can we place keynote speakers and important guests at your corporate event venue? You’ll want some sort of “green room” where important people can wait before their presentation, seminar, or event. The venue should offer a side room with refreshments, comfortable seating, and seclusion so your guests and speakers can focus on preparing without distraction.
Who is our technical point of contact at your corporate event venue? Unless you’re bringing in your own equipment, you’ll need to know who to talk to in case of technical difficulties at the event. Have the tech support team on speed dial so you’ll always be able to get help to solve the inevitable problems that arise.
Who is our overall point of contact for the at your corporate event venue? The venue will provide you with a coordinator to keep everything running smoothly, and you need to know who that is. They’ll be the one to go to in case of any glitches, hiccups, or problems with the venue and vendors.
How can we make the most use of space at your corporate event venue? If you’re using a dedicated event space, you may have to think about how to make the most of the limited space you’re provided. This may require a bit of creative thinking to fit a lot of people into a small area.
Or, you could try a warehouse-style venue, which offers all the space you need with the most flexible, versatile setup options. At Red Scooter, we’re proud to provide you with all the options you could need to pull off a perfect event. We’ll customize our blank space to meet your desires and help you have a corporate event you can be proud of.