Planning corporate events is a whole lot of work – something you’ll no doubt find out in a very short time as you muddle through the details. It will be easier to plan the event if you’ve got your planning process laid out step by step, so here is how to get your corporate event organized from the ground up:
Step 1: Set the goal
What’s the objective of the event? Is it to launch a new product, unite your team members to reach a common goal, or provide training for your C-level executives? Whatever the goal of the event is, make sure you have that firmly in mind before you ever start planning it. It will help the rest of the details to fall into place if you know why you’re having this event.
Step 2: Know thy guests
Who’s going to be coming to the event? Will it be the elite of society, or will it be the mid-level management in your company? Your event should be organized according to the people that will be attending it, so think about who is going to attend before you continue planning.
Step 3: Plan it at the right time
How many gala balls are held over lunch time? How many cocktail parties are held early in the morning? How many day trips start late at night? Make sure that your event is held at the right time of day or night, according to the type of event you’ll be planning. Consider whether the weekend is the right time for it, or whether it could feasibly be held during the week.
Step 4: Find the venue
Once you’ve got the plan mostly hammered out, it’s time to choose the best venue for your corporate events. Find the place that matches the event, or that can be customized to meet your needs. Consider the number of people you’ll be inviting, as well as the type of event you’re going to hold.
Step 5: Book entertainment and catering
Are you throwing a party? If so, you’ll need music, lights, cocktails, hors d’oeuvres, and/or a dinner. Are you hosting a midday conference? You’ll need coffee, snacks, and possibly a lunch, as well as the proper equipment and the guest speakers. Make sure to have those details in place.
Step 6: Ask about permits
Depending on the type of event you’ll be hosting, you may need a special permit or license for your activities. Make sure that you ask your event planner what permits you’ll need, or else you could end up with your party being spoiled mid-way through!
Your corporate event is a big deal, so you shouldn’t let just anyone plan it. Why not place your big event in the hands of Red Scooter, one of the best planners of corporate events Melbourne can offer you? Our award-winning venue is unique, and it can be customized to meet your needs. We’ve got a fully capable staff of professionals that will work hard to ensure that your event goes off without a hitch. You’ll love what we can do with your event, so give us a call!