Tips for Large Birthday Party Venues


Gone are the days of a simple birthday party in the family home. These days birthdays are a big deal, especially milestones like 18, 21, 30, etc. Parties are no longer solely family affairs. They are increasingly becoming grandiose with guests numbering in the hundreds. Some of you may be cringing at the expense of having a party with hundreds—imagining hundreds of thousands of dollars to accompany those guest numbers. In fact, there are plenty of ways to save money without cutting corners or compromising on good birthday party venues.

1. Decide on a budget and stick with it

Figure out how much you’re able to spend and stick with it. Call around to see how much food, beverages, location rental and decorations are going to be in order to determine what a suitable budget may be. Try to find a birthday party venue that can include food, which may save you more in the long run.

2. Find alternatives

Rather than serving entrées try serving appetizers. Also, consider a signature drink (either alcoholic or non-alcoholic). Cupcakes are not only a childhood favourite, but can serve more people for less and you can experiment with having a variety of flavours which is sure to please guests.

Tips for Large Birthday Party Venues  Venue Melbourne - Red Scooter Unique Events Venue

30th Birthday Party

3. Skip the postage

Send your birthday invitations via email rather than snail mail. You can skip the postage and the post office. ‘Evites’ allow your guests to RSVP right away and store the date in their calendars on the smartphones or in their email. It’s convenient for you and your guests.

Alternately, you can use social media. Facebook allows you to set up events as either public or private. By choosing a private event, you can limit who can view and respond to the invitation and get a better idea of your headcount prior to the party.

Tips for Large Birthday Party Venues  Venue Melbourne - Red Scooter Unique Events Venue

Birthday Celebration

4. Be the DJ

Find out about available audio equipment and DJ your own party. Program a playlist into your Mp3 player or computer and connect it to the birthday party venue’s system.

5. Don’t be afraid to ask for help

Your family and friends probably have a wealth of skills and resources to share. Barter if you have to. Maybe you have a sister who is a great baker or a cousin who runs his own DJ business. If you have something to offer, chances are they do to.

6. Decorate with things you own and DIY

There’s no need to go overboard on the decorations. Birthdays are about the people who share them with. There are a load of interesting DIY decorations that you can find on the internet. One cursory search at Pinterest can yield amazing results.

Tips for Large Birthday Party Venues  Venue Melbourne - Red Scooter Unique Events Venue

Birthday Venues Melbourne

Also, consider skipping linen rentals and opt to purchase some at department stores, which may end up saving you quite a bit.

And last, but certainly not least…

7. Have fun

Birthdays are supposed to be fun, not break the bank. Don’t let the logistics spoil the entertainment.
Try some theme ideas for your birthday celebration. Consider birthday party venues that can help you create themes like Steampunk or The Jazz Age for a bit of fun.

Call Now