Tips to Keep in Mind When Planning Corporate Events
Are you planning a big corporate event in the near future? If so, here are some tips to help you make your event a huge success:
- Plan well in advance, at least six months if not more. It gives you time to iron out the kinks in your plan.
- Set a budget for the event. You can spend a small fortune if you’re not very clear how much you have available for the corporate event.
- Have an objective. You are hosting this event for a purpose, so keep that objective firmly in mind as you plan the activities.
- Consider sponsorships. If your budget is a bit tight for the corporate event, consider working with a partner or another company to sponsor the affair.
- Have a team in charge. Don’t just have one person in charge of the corporate event planning, but set a whole team on the task. It will make the job much easier to spread it out on a number of shoulders.
- Think venue, activities, AND catering. You can’t forget to include food and drink in your corporate event budget, particularly if it’s a seminar or conference. Meal times and coffee breaks help to add some life into a potentially dull event.
- Hunt for a venue first. Once you have the venue that will fit your needs, you can plan the various activities and meetings that will take place.
- Talk to your clients to find vendors. You may not know of a good catering company, entertainment company, or photographer/videographer for the event, but your clients and partners may. Talk to them to see if they can recommend a good one.
- Have a guest book. Make sure that all of your attendees sign in as they enter, and you’ll be able to keep track of who’s attending. It will make it easier to organize the next event.
- Make clear signs. Finding smaller events at a huge venue can be tough, so hang signs around the convention centre or hotel to ensure that your guests know where to go.
- Have someone in charge of the event. Not only does your team need to plan the event itself, but they need to stay on top of everything while it’s in full swing. Problems always arise DURING the event, so there will need to be a coordinator in charge of making sure things continue with no issues.
- Prepare an itinerary. As long as people know what to expect from the corporate event, it will help them to make it through long, potentially boring meetings and conferences. Print up an itinerary and hand out copies to each of your guests.
Planning a big corporate event isn’t easy, and there is A LOT that goes into it. Instead of doing it all yourself, why not let us handle it for you? At Red Scooter, we excel at taking potentially boring corporate events and breathing life in to them. With our team of experts, you’ll find your event comes alive and is so much more enjoyable for all!