What to Turn Over to Your Wedding Coordinator
Working with a wedding coordinator can be an amazing option! It combines the total control of DIY planning your wedding with the stress-reduction of working with a wedding coordinator. Once you’ve got everything planned, you can simply turn all the details over to them to let the wedding coordinator handle everything for you.
Here is a list of the essentials the day-of wedding coordinator will need from you:
Vendor List –
The coordinator needs to know what vendors will be handling the catering, the music, the MCeeing, the sound and light equipment, taking pictures and videos, flower arrangements, centerpieces, and everything else. Give them a complete list of all your vendors so they can run point working with the service providers.
Guest List –
They may not know people by name, but having a guest list will give them an idea of how many people will be attending. They’ll be able to keep an eye out for uninvited or missing guests.
How much time is there between the ceremony and the reception? How much time did you allocate for speeches? What time does the party need to end before the vendors start charging extra? These are all details the coordinator needs to know. Make sure to turn over a complete list of planned events and their schedule so they know how to keep things running smoothly.
Point of Contact –
Problems are going to arise that the coordinator will need your help to deal with. But the last thing you want on your wedding day is to have to solve some minor issue. When turning over the other details to the coordinator, make sure to let them know who in your wedding party is their point of contact. When they have a problem, they can take it up with that person. You can wash your hands of wedding details while still ensuring the coordinator has someone to work with.
Arrangement and Setup Details –
A seating chart is just the first step. You’ve also got to hand over the list of the venue setup and layout—including dance floor, stage, bridal table, and so on—so the coordinator can make sure everything is set up just right.
Working with a day-of event coordinator is a great way to make sure your DIY wedding goes off without a hitch!
If you’re looking for a team of wedding planning and coordinating experts, let Red Scooter be your back-up crew. We’ve got years of experience under our belt and a passion to help you make your big day truly special. Plus, our fully customizable warehouse-style venue has everything you could ask for—from catering to equipment to decorations. We’re your team to make your wedding exactly the way you want it!